Privacy Policy
Your privacy is our priority. Learn how we protect your data and respect your rights.
Privacy at a Glance
The key points about how we handle your data
No Data Storage
Your invoice data is processed in memory only and immediately deleted after conversion.
Encrypted Processing
All data transmission and processing uses enterprise-grade encryption.
GDPR Compliant
Full compliance with European privacy regulations and your rights.
Information We Collect
Invoice Data
When you upload invoices for processing, we temporarily process the content to extract data and generate XML output. This may include company names, addresses, tax numbers, invoice amounts, and other business information contained in your documents.
Technical Information
We automatically collect certain technical information including IP addresses, browser type, operating system, referring URLs, and usage patterns to improve our service and ensure security.
Analytics Data
Through Google Analytics, we collect information about how you use our website, including pages visited, time spent on pages, bounce rates, and traffic sources. This data is aggregated and used to improve user experience.
Optional Information
If you choose to provide contact information for support or to receive converted files via email, we collect only the information you voluntarily provide.
How We Use Your Information
Service Provision
We use your invoice data solely to provide the conversion service - extracting information from your uploaded documents and generating EU-compliant XML e-invoices.
Service Improvement
Technical information helps us improve our AI accuracy, optimize performance, and enhance user experience. We may use aggregated, anonymized data for service improvements.
Communication
If you provide contact information, we may use it to respond to your inquiries, provide support, or send you converted files if requested.
Marketing Communications
With your explicit consent, we may send you promotional emails about our services, new features, or related offers. You can opt out of marketing communications at any time by clicking the unsubscribe link in our emails.
Data Storage and Security
No Permanent Storage
Your invoice data is processed in memory and is NOT permanently stored on our servers. Files are automatically deleted from our systems immediately after processing is complete.
Encryption
All data transmission is encrypted using industry-standard SSL/TLS protocols. Any temporary processing is conducted in secure, encrypted environments.
Access Controls
Access to our systems is strictly limited to authorized personnel who need it to maintain and improve the service. All access is logged and monitored.
GDPR Compliance
Legal Basis
We process your data based on legitimate interest to provide the invoice conversion service you request. For any personal data, processing is based on your consent.
Data Minimization
We only process the minimum amount of data necessary to provide our service. We do not collect unnecessary personal information.
Your Rights
Under GDPR, you have rights including access, rectification, erasure, restriction of processing, data portability, and objection. Since we don't store data permanently, most requests are automatically fulfilled.
Third-Party Services
Service Providers
We may use trusted third-party service providers for hosting and infrastructure. These providers are contractually bound to maintain the same privacy standards.
Google Analytics
We use Google Analytics to analyze website usage and improve our services. Google may collect and process data according to their own privacy policy. You can learn more about Google's data practices at policies.google.com/privacy.
Data Sharing
We do not sell, rent, or share your personal information or invoice data with third parties for marketing or commercial purposes, except as described in this policy.
Legal Requirements
We may disclose information only if required by law, court order, or government regulation, and only to the extent required.
Your Rights Under GDPR
As a data subject under GDPR, you have comprehensive rights regarding your personal data.
Right to Access
Request information about data we process about you
Right to Rectification
Request correction of inaccurate personal data
Right to Erasure
Request deletion of your personal data
Right to Restrict Processing
Request limitation of how we process your data
Right to Data Portability
Request your data in a portable format
Right to Object
Object to processing based on legitimate interests
Data Retention Policy
Invoice Data: Processed in memory only and automatically deleted immediately after conversion. No permanent storage.
Technical Logs: Basic access logs (IP addresses, timestamps) are kept for 30 days for security purposes, then automatically deleted.
Support Communications: If you contact us for support, we retain communications for 2 years to provide ongoing assistance.
Email Addresses: If provided for file delivery, email addresses are deleted within 24 hours after sending.
Privacy Questions?
If you have any questions about this Privacy Policy or how we handle your data, please contact us.
Contact usPolicy Updates
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Modified" date. For significant changes, we will provide additional notice through our website or by email if you have provided us with your email address.